Organize Your Time More Efficiently – Here’s How!

Tuesday, 23 June 2020

As your laptop starts up in the morning, you stand by, waiting for your coffee or tea to brew. Not half an hour later—or so it seems—it’s suddenly 4:30 PM, and you only have thirty minutes left to complete your daily tasks. You won’t get it all done… But what if you could get much more out of your day? What if everything could be more efficient? We believe it’s possible and are here to help you get started!

Organize Your Time More Efficiently with Keeping

Clarity Through Time Tracking

First, it’s useful to take a look at how you’re spending your time. A time log isn’t just for justifying hours to an employer or client; it’s also a great tool to see where your time goes. Once you start tracking your time, you’ll gain insight into your day and see how time flies.

Efficiency is Key

You might soon realize that you’re not working as efficiently as you thought. You might be working on the wrong tasks at inconvenient times or frequently interrupted while focusing. The following three tips will help you work more efficiently.

1. Finish a Task Before Picking Up Your Phone

WhatsApp, emails, social media, phone calls—they’re all distractions that pull you away from the tasks you need to finish today. When you’re working on a task, it’s much more efficient to complete it before responding to a message, reading an email, or answering a call. Consider scheduling a time each day to check messages and emails. That way, you avoid constant distractions and stay focused on your work.

2. Think Twice Before Taking on a New Task

Being a helpful employee is great, and your employer will appreciate it. It’s also admirable to strive to be as helpful as possible. But sometimes, taking on extra tasks can throw you off track. Look at your to-do list first. Have you completed your tasks for the day, or are you certain you can finish them with ease? If you’re using Keeping’s time tracking app, you can also check how long similar tasks took you previously to estimate how much time you’ll have left.

3. Work with Your Own Rhythm

Are you a cheerful morning person or a night owl? Do you need a short break after lunch to refocus, or do you struggle with the last half hour of the day? Everyone has a unique work rhythm, and it’s okay to take it into account. Throughout the workday, you’ll experience different levels of focus. Make use of these! If you have a simple task on your list, tackle it when you’re less focused. Have a big, challenging task planned? Work on it during a quiet, focused time.